High School Secretary

High School • 2020-2021

Secretary for High School

St. Augustine Preparatory Academy is a K4-12 Christian School that opened on Milwaukee’s Southside at 2607 S. 5th Street in August of 2017.  The school is a student-centered environment where young learners take ownership of their education not only in academics, but also in physical health, creativity, and faith.  Our graduates will go on to achieve their highest potential and make our city, and ultimately the world, a better place. The school currently enrolls about 1,500 students. 

Position Information 

St. Augustine Preparatory Academy is seeking a candidate to fill a full-time Secretary that is bilingual (Spanish/English) for the high school. 

Job Description

Reporting structures: Secretary for the high school will report to the High School Principal

Overview:

The successful candidate will be able to build strong, trusting relationships, and use utmost confidentiality and discretion. The work environment possesses many interruptions and the successful candidate must demonstrate a tactful, warm, friendly, and competent public demeanor while completing job duties in spite of the work demands. Ability to work without supervision.

Demonstrate knowledge of office operations, practices, clerical skills, and procedures as well as ability to operate a variety of office equipment and work with school systems (Infinite Campus, Schoology, Go Guardian, HR Suite, Kickboard, Google documents/sheets, Google meets, Zoom, etc.). Accuracy in daily work and strong verbal and writing skills in English and Spanish. 

Qualifications:

  • Degree in education, management, or administration (preferred) with experience in a busy work/school environment; able to multitask.
  • Spanish/English fluent.

Responsibilities

Communication

  • Interaction with families who come to the office or call, assisting them with whatever they may need.
  • Makes and/or returns telephone calls and relay messages to the administrative staff. 
  • Types and sends e-mail messages as directed.
  • Assist principal/administrator in response to parents and/or community concerns and complaints.
  • Plans for and provides orientation, transition,  and school program information to students, parents, and staff.  
  • Assist the enrollment department as needed with families enrolling to Aug Prep; may include making copies, contacting parents, meeting with the enrollment team, special education personnel, and/or school leaders.

 

Clerical duties

  • Data entry of essential student information into student management software.
  • Photocopies attendance/ lunch sheets, articles, or other documents and distributes to identified persons. 
  • Types various documents, such as letters and memos.
  • Data entry of essential student information into student management software.
  • Assists with entry and dismissal. 
  • Distribute daily mail. 
  • Manage all school schedules, special events, field trips, cafeteria, transportation, recess/lunch, etc. 
  • Coordinate transportation of students to and from school, field trips, and special activities. 
  • Print report cards, promotion/graduation letters and reports, and transcripts.
  • Enter and manage all fees/charges to faculty and student accounts.
  • Perform other duties that may be assigned.


Work Environment:
Work requires frequent movement through the school and office. Computer, telephone, copier and fax machine are used often. Contact with a full range of students, staff, and the general public including but not limited to parents, children, bus companies, vendors, and their employees, maintenance workers, government agency employees, etc. Intense and fast-paced at times. The office contains highly confidential material, records, and legal documents related to students, staff, parents, and school district matters. 

Physical Requirements:
Visual acuity and standard range of hearing required to perform office duties. Lifting, moving, pushing, pulling objects or packages of twenty-five pounds or more may be required. Extended periods of work seated at a desk or computer. May also require extended periods of time standing while collating or copying material and/or while talking with parents and other guests.

Mental Demands:
Must be able to cope with a fast-paced and occasionally tense environment; multi-tasking; organization; logical process; flexibility; language acuity; mathematical acuity; calmness; sensitivity; cooperativeness; friendliness; concentration; decisiveness; frankness; the accuracy of spoken or written statements; truthfulness; honesty; focus on detail; persuasiveness; confidentiality; emotional control.

Equipment: 
Standard office equipment including multi-line telephone system with voice mail capabilities; computer with the database, spreadsheet, word processing, and internet/e-mail capability; copier; fax.

Apply Now

Non-Discriminatory Policy

St. Augustine Preparatory Academy is an equal opportunity employer and does not discriminate on the basis of age, race, color, sex, national and ethnic origin or any other basis prohibited by law when hiring, promoting, establishing wages, or providing benefits.

As a faith-based institution based on biblical principles, St. Augustine Preparatory Academy hires employees who agree with the school’s Mission Statement and Statement of Beliefs and adhere to biblical standards of conduct.

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